Statistical Survey Review & Clearance System
The Statistical Survey Review and Clearance System (SSRCS) is a mechanism institutionalized by the PSA which involves the process of evaluating the design and instruments of statistical surveys or censuses sponsored and/or to be conducted by government agencies including government corporations at the national and/or subnational level.
To achieve quality and harmony in the conduct of statistical activities, various coordination mechanisms were instituted by the Philippine Statistical System (PSS), one of which is the Statistical Survey Review and Clearance System (SSRCS).
Concept, Purpose and Objectives
- What is the Statistical Survey Review and Clearance System (SSRCS)?
The SSRCS is mechanism implemented by the PSS through the Philippine Statistics Authority (PSA) which involves the process of evaluating the design and instruments of statistical surveys or censuses sponsored and/or to be conducted by government agencies, including government corporations at the national and local levels.
- What is the legal basis of the SSRCS?
Republic Act (RA) No. 10625, also known as the “ Philippine Statistical Act of 2013 ” mandates the PSA to establish an SSRCS to provide assistance and support to the statistical work of government agencies in the PSS, including the local government units (LGUs) and government - owned and controlled corporations (GOCCs). The Act which was passed into law on September 12, 2013 created the PSA out of the four major statistical agencies.
The SSRCS was formerly implemented by the NSCB by virtue of Executive Order No. 121, “Reorganizing and Strengthening the Philippine Statistical System (PSS) and for Other Purposes ”, NSCB Resolution No. 4 - 88, “ Clearance of Statistical Survey Forms/Questionnaires ”, and NSCB Memorandum Circular No. 4 - 95, “ Statistical Survey Review and No. 4 - 95, “ Statistical Survey Review Clearance System ”, providing a new set of guidelines for the implementation of the SSRCS. The SSRCS is now under the purview of the PSA.
- What are the objectives of the SSRCS?
The SSRCS was formulated to ensure conformity with standard definitions, concepts and classifications, and consequently, the reliability, comparability and accuracy of statistics generated out of said surveys and/or censuses. Its specific objectives are:
(a) to ensure sound design for data collection;
(b) to minimize the burden placed upon respondents;
(c) to effect economy in statistical data collection;
(d) to eliminate unnecessary duplication of statistical data collection; and
(e) to achieve better coordination of government statistical activities.
Scope and Coverage
- What is a statistical survey? A census?
A survey refers to a data collection activity in which the primary concern is to compile data or statistics on a particular class, segment, activity, or geographic area (sample) of a bigger population. It is a method of collecting information about the population in which direct contact is made with the units of study, e.g., individuals, organizations, communities, etc., through such systematic means as statistical survey forms, questionnaires and interview schedules.
A census is a process of complete enumeration of which every unit of the defined population being studied is included.
- Which statistical surveys/censuses are covered by the SSRCS?
All statistical surveys/censuses which are sponsored and/or conducted by government agencies, including corporations, are covered by the SSRCS regardless of the sample size and funding source. The system is intended to be implemented nationwide.
Those statistical surveys which are conducted by private offices and non - government organizations (NGOs) are not covered by the review process. However, surveys contracted out by government agencies to private organizations and NGOs are still covered by the system.
Those surveys which are conducted by government agencies for their internal use, i.e., survey results will neither be published nor released to the general public, are exempted from review and clearance.
- What aspects of a survey or a census are being reviewed by the PSA?
The process of evaluating a survey and/or census proposal dwells primarily on the following aspects:
(1)the need for the conduct of the survey/census-Will the need for the data justify the conduct of the survey, or are there other more cost-effective means of generating the data?;
(2)unnecessary duplication -To minimize the conflicting data and rationalize allocation of statistical responsibilities among government agencies, the next thing being considered is whether there is an existing similar activity generating the same data;
(3)sampling design-Is the design appropriate and efficient to come up with the desired level of reliability and level of disaggregation within the funding availability?;
(4)forms content and tables to be generated -Are the questions relevant to the objectives of the survey/census? Does it utilize the prescribed standard statistical concepts, definitions and methodologies? Will the table to be generated provide the desired information? Are these burdensome to the respondents?;
(5)operational plan-This includes the cost estimates, survey operations, etc.; and
(6)statistical outputs -Are the presentations effective enough to meet the objectives of the survey, to suit the needs of data users and to impart the relevance of the survey results?